Managing groups and the schedule
Create your groups, assign students, and confirm the booking schedule
Once registrations have been received, it's time to create your lesson groups, assign students to them, and then integrate everything into the booking schedule.
Go to group management
Go to Lessons → Manage groups. Here you see the groups already created, with their day, time, court, and manager.
Overview of existing groups with days, times, and courts.
Create a new group
Click “Add a group” and fill in:
- Day: e.g. Wednesday.
- Manager: the coach (e.g. Coppey François).
- Number of spots: maximum number of students in this group.
- Court: e.g. Sponsor 2.
- Time: 10am to 11am.
- Color: assign a color per court for a clearer display.
Group creation form with all the settings.
Assign students by drag-and-drop
At the top of the screen, you see all registered people. By hovering over a name, their time preferences are displayed. Simply click and drag a student to the desired group.
If a student is registered 2x per week, place them in two different groups.
Drag-and-drop assignment — hover over a name to see their preferences.
Using the sidebar
If you have many groups, click the “People” bar to move the list of registrants to the left. You can then scroll through the groups horizontally while keeping the list visible.
List of registrants in the sidebar to make drag-and-drop easier with many groups.
Edit a group
Got the day or court wrong? Click a group to edit its settings — for example, change Wednesday to Thursday, or change the court.
Editing the settings of an existing group.
Confirm the lessons in the bookings
Once the schedule is finalized, click “Confirm the lessons in the bookings”. This automatically adds all your groups to the club's booking board, with all lesson dates generated.
The “Confirm the lessons in the bookings” button.
Confirmation: the bookings have been added to the schedule.
Manage dates and cancellations
By clicking the pencil icon on a lesson, you can see all the scheduled dates. You can:
- Remove a date: if a lesson is cancelled (public holiday, bad weather…).
- Add a date: to make up a cancelled lesson on another day.
List of dates with the option to remove or add sessions.
View and manage attendance
On the booking schedule, you'll find your lessons with the group name, the instructor, and the number of students. By clicking a lesson, you can manage attendance and mark a student absent for a given day.
The lesson on the club's booking schedule.
Click a lesson to mark attendance / absences.